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Ceremonies

Create and manage ceremonies of all types.

1.Create a ceremony

  1. On the main dashboard, click New Ceremony.
  2. Give the ceremony an internal name. This is the name that will help you find it quickly later.
  3. Choose the Date. The time is optional, but it is useful for scheduling, meetings, and script context.
  4. In Location, start typing and choose the correct option from the list so the venue is saved more accurately.
  5. Select the Ceremony Type and, if needed, connect a Template right away.
  6. Add the main Participants and any initial notes you already want to keep on record.
  7. Save the ceremony to open the full workspace.
New Ceremony modal with fields for title, type, template, date, location, participants, and notes.
This is where you gather the essential ceremony details so you can start the preparation process.

2.Choose the ceremony type

The "Ceremony Type" field shown during creation influences how Verbum Nexus organizes the rest of the process, making preparation faster. There are 9 predefined types:

  • Wedding
  • Anniversary
  • Memorial
  • Baptism
  • Vow renewal
  • Baby welcoming
  • Adoption
  • Tribute
  • Commitment

If the ceremony type you need does not fit any option in this list, you can choose "Other (custom)" and write the name you want to use. This is useful for custom formats or services with terminology specific to your brand. If you want to turn that custom ceremony type into a template you can reuse in future ceremonies, you can always do it in Settings → Templates.

Choose carefully: after the ceremony is created, it will keep the type defined at that moment and you will not be able to change it. If you need a different type later, you will have to create a new ceremony, so it is worth getting this step right before moving on.

Ceremony Type field with the Other custom option selected and the extra field for the custom name visible.
In the Ceremony Type field, when you choose Other (custom), a new field appears so you can define the name of that ceremony type.

3.Templates

The Template field lets you start with a structure that is already designed for that ceremony type. You can continue without a template, but when a good template is available, it speeds up preparation considerably.

Templates can include:

  • predefined Questions & Answers sections aligned with your process;
  • script moments that you usually use for that type of ceremony;
  • base files duplicated into every new ceremony you create, such as custom vow books, certificates, or other recurring documents.

If there are no active templates for that ceremony type, you can still start the preparation process in the same way. You will just have to build all the questions and script moments from scratch, which can be useful when the ceremony is very specific and unique. If it is a recurring ceremony type, we recommend creating a template you can reuse. You can do that in Templates, under Settings → Templates.

Template selector inside the New Ceremony modal with the Create template link highlighted.
Create a new template directly from the ceremony creation flow.

4.Participants, location, and notes

4.1.Participants

If you fill in the main participants right at creation time, the platform can give you a more contextual experience in the following steps. Those names are reused in Meetings, because they are selected by default when you create a new meeting, and they are also used to support speaker diarization in meeting transcripts. Even so, you can still fully customize meeting participants and, as a result, the diarization process itself.

For predefined types, Verbum Nexus already suggests the most common roles. In a symbolic wedding, for example, the participants area shows two fields for the couple. In a memorial or tribute, the focus shifts to the person being honored. With custom types, you can build the list freely.

4.2.Location

Use the full location whenever possible. Take advantage of the Google Maps integration to enter the exact address. As you type, you will see several specific address options you can choose from. Doing this reduces ambiguity between similar venues and makes future references more reliable in your schedule, files, and preparation.

4.3.Initial notes

The notes field is there so you can quickly capture any information you want before you begin more detailed work. Once the ceremony is created, you will also have a dedicated area to save your notes and even categorize them with tags. See Notes.

5.Sections

Once created, the ceremony becomes the main workspace for the whole process. Here, you can organize your work using the different modules:

  • Meetings to prepare conversations, record audio, and generate or write transcripts;
  • Notes to save your ideas in an organized and categorized way;
  • Questionnaires to collect information in a structured format that you can easily share with different participants;
  • Scripts to turn all that information into your final ceremony script and translate it into other languages;
  • Files & Media to gather documents and ceremony memories in one place.

If you started with a template, the ceremony enters this workspace with a more structured base from the beginning. If you started without one, you can still build and adjust everything throughout the preparation process.

6.States

  • Pending — created, but still waiting for confirmation.
  • In Planning — preparation is in progress.
  • Prepared — the ceremony is ready to take place.
  • Completed — the ceremony has been completed.
  • Cancelled — the ceremony was interrupted or did not happen for some reason.

7.What to explore next...

  1. See how the organization of Meetings and transcripts can support your preparation process.
  2. Check how Templates work if you feel your preparation needs more structure.
  3. Get organized with Notes, Questionnaires, and Files & Media before generating your first Script.