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Templates

Create reusable structures for each ceremony type.

1.What templates are for

Templates help you start each ceremony with a predefined structure. Instead of creating questionnaires, scripts, and supporting files from scratch every time, you can build a reusable model to use in all similar ceremonies.

They are especially useful when you want to:

  • keep the same level of detail across similar ceremonies;
  • use a predefined questionnaire structured in sections;
  • automatically create the script moments you usually rely on;
  • add specific instructions for each section so AI can help generate a first draft when you want that support;
  • duplicate base files in every new ceremony, such as your own vow books, certificates, or other recurring documents;
  • adapt your brand process to custom ceremony types;
  • reduce preparation time when creating new ceremonies.

1.1.Where templates appear

When you create a new Ceremony, the Template field shows the active templates that are compatible with the selected ceremony type. You can:

  • choose a template right away during creation or use the Default template;
  • continue without a template if you want to start from scratch;
  • go to Settings → Templates to create or adjust a template before moving on by clicking "Create Template".

When you select a template, the new ceremony already includes the question structure, the script sections, and the base files defined in that template.

2.Create a template

  1. Open Settings and go to Templates.
  2. Click New Template. You can also click the + in the panel of existing templates.
  3. In the first step, give the template a name and choose the ceremony type.
First step of template creation with the template name and ceremony type fields visible.
In the first step, you define the internal name of the template and the ceremony type it will be linked to.
  1. If the ceremony type you need is not in the existing list, click custom type and write the name you want.
  2. Next, define the sections you want to use as the base for structuring your questionnaire.
Second step of template creation with the base section selection visible.
Choose the base sections that will contain the questions so you can collect information in an organized way.
  1. In each section, add the corresponding questions and choose the answer type for each one, such as Text, Number, or Date.
Template management view with the template list, sections, and configured fields already visible.
Every ceremony created with this template will already include these sections and the questions configured inside them.
  1. In the Script tab, add the different moments of your ceremony, such as Welcome, Processional, or Ring Exchange. In each moment, you can also add standardized instructions in case you later want AI to help draft the text. See Scripts.
  2. In the Files & Media tab, add the template files you want duplicated in every ceremony, such as vow books, a brand script template, contracts, or other recurring materials.

2.1.Predefined types vs. custom types

Templates can work both with the ceremony types that already exist in Verbum Nexus and with types you create yourself. That means you can standardize not only weddings, baptisms, or memorials, but also the formats that are specific to your own business.

3.When to create a new template

It is worth creating a new template when you notice that you keep repeating the same preparation steps, the same sequence of sections, or the same set of questions. If that happens two or three times in a row, it probably deserves to become a template.